What are the most effective ways to keep communication concise but effective?

The most important part is to think before you speak if it is verbal communication and to read before you send if it is written.

Don't be in a rush to get it out there. Rather take your time and get it right the first time. This will save you having to either apologise, explain, or defend yourself. With written communication I have found that if you wait a couple of hours or even a day before you read what you have written you will spot the edits you need to make a lot easier.

Consider what needs to be communicated. What does the other person need or want from you. If it isn't a long rambling story then don't go there.

Ask for feedback. If you assume that your communication is effective you are missing out on improving. Practice makes perfect, but only if you practice doing the right things.

With verbal communication you often need to repeat parts of it to make sure everyone understands. With written communication yo don't have to belabour every point. Cover the who, where, what, when how and why. Make sure you use good grammar, short clear sentences, no jargon, acronyms, or double meanings.

So to summarise: Most effective is to decide what needs to be said and then say that and only that as clearly as possible.

1. Microsoft Excel or Google Sheets:Use a spreadsheet to create a simple communications plan template. Include columns for key elements such as communication objectives, target audience, key messages, communication channels, and dates.
2. Microsoft Word or Google Docs:Create a document outlining your communications plan. This can include sections for communication goals, target audience analysis, key messages, communication channels, and a timeline. Both Microsoft Word and Google Docs offer collaboration features.
3. Trello:Trello is a project management tool that can be adapted for communication planning. Create boards for different aspects of your plan (e.g., objectives, messages, channels), and use cards to detail specific tasks, responsibilities, and deadlines.
4. Asana:Asana is a versatile project management tool that can help you organize and execute your communication plan. Create tasks for each element of your plan, assign responsibilities, set due dates, and track progress.
5. Smartsheet:Smartsheet combines the functionality of spreadsheets with project management features. You can use it to create a detailed communications plan with Gantt charts, timelines, and collaboration tools.
6. HubSpot:HubSpot offers marketing and communication tools, including templates for communication plans. It can help you organize your strategy, track interactions, and manage contacts.
7. Airtable:Airtable is a collaborative database tool that can be customized to create a communications plan template. It allows for easy tracking of tasks, deadlines, and team collaboration.

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In any setting, just listen. And pay attention to what they are saying. Ask them questions, but be truly inquisitive about them.

People love to talk about themselves, sometimes out of narcissism, or some people just want to be heard so they don’t stop talking because they are afraid the other person will go away if they do, insecurity.

Communication works in 2 ways

1. Talking (using this word loosely to encompass all forms of one party conveying information to another).
2. Listening. It’s amazing sometimes what people will say, and what you can also learn about yourself, just by listening.

Here is a real life example you can try… when you ask someone how they are doing, listen if they have something to say. If someone asks you how you are doing, share it with them, at whatever level your comfortable doing that.

Communication is a muscle, it must be exercised.

Communication is said to be "the creation and exchange of meaning;”

But how do we turn this exchange into effective communication?

The 3 Elements of Great Communication

1. Ethos( Your Credibility ): Someone must believe what you’re saying. Persuasion and belief are necessary when you speak.
2. Pathos (Making an Emotional Connection): Give people your undivided attention. Basically, be a great listener!
3. Logos (Appealing to other’s Logic): Provide logic in what you're saying and express ideas in a clear way to compel enough terms to influence others.

Pro tip: Assembling fact is not the same as presenting them clearly!

-HBR Ascend

For effective communication, I would rather suggest to read fiction, non- fiction, biographies and autobiographies than to flood your bookshelf with all sorts of self-help communication books which at least for me are hella boring! 🥲

Read good novels of good authors and you're good to go!

Also, try to communicate with your friends in English(or whatever language it is).

“Practising communication is sacrosanct.”

Some books worth reading to help you out:

How to win friends and influence people  
The Quick and Effective way to Effective Speaking  
Word power Made Easy 

Bonus: Read novels of Indian authors, like Sudha Murthy, RK Narayan. These people through their stories will tell you the actual art of Effective communication in the simplest way possible. 🤌✨️

Bonus 2: Read the Editorial and the Ideas pages of the newspapers 📰…they're amazing for improving language as well as communication. 😀

Happy Reading! 📚

Good Coommunicators mean they are

• Effective listeners - Good communicators listen attentively without interrupting the speaker in order to fully understand the message. They ask clarifying questions if needed.
• Clear and concise speakers - A good communicator expresses ideas and information in a clear, brief yet comprehensive way. They use words and language the audience will understand and avoid overly complex or vague terminology.
• Nonverbal communication skills - Good communicators maintain eye contact, use facial expressions and gestures, have an open posture, and modulate their tone of voice to connect better with the listener and enhance understanding.
• Adaptable to different audiences - Skilled communicators tailor their message, style, tone, and means of communicating based on who they are addressing to ensure understanding. They adapt to the context.
• Engage the audience - A good communicator captures attention, establishes common ground and relevance to the listener, asks questions, and focuses on what's important to those listening to spark interest and involvement.
• Conveys empathy and emotional intelligence - Effective communicators demonstrate emotional intelligence by seeking to understand the other person’s perspective and convey empathy, humility, respect, care for the relationship, etc through verbal and nonverbal cues.

Overall, good communication involves clearly conveying information and ideas while also understanding, engaging and connecting with your audience by listening effectively and being aware of their needs, emotions, and social context. The most skilled communicators master both verbal delivery and interpersonal skills.

What are effective ways to communicate with someone from a different background or experienced level?

Well, I can share my experience regarding what seems to work best with those who are actually receptive to building an interactive relationship of some sort.

~Remember that they are influenced by their environment/education, but they are still an individual who may not fully subscribe to the entire system. This is one way to avoid ignorantly and unfairly stereotyping them.

~Listen to them with an open [unprejudiced as possible] mind before forming an opinion about their personality, beliefs, values or character.

~Observe their habitual behavior whenever possible. In practice, what philosophies, morals and activities do they tend to approve, do, and say? Are they comfortable in a crowd or do they prefer to engage with a more limited social group? Are they sociable or unsociable? Do they prefer to be active or more sedentary? Do they have an addictive-prone (probably unconscious) inclination which moves them to manage stress by engaging unhealthy, self-destructive coping behaviors?

~ Ask questions meant to clarify details about their perspective which you either do not understand or which are especially interesting to you. What did they mean when they said (xyz)? Do they arrive at their conclusions via emotional reaction, logical deduction, or some reasonable combination of both? Can they describe how emotions vs logic impact their decision-making process? What are their cultural interests/concerns? Do they have hobbies? If they could change one thing about society to make it better, what would it be? Etc.

~Avoid aggressively exploring highly sensitive (to them) topics without their consent. You will have a very difficult time establishing two-way, open communication if they become unnecessarily offended early in the conversation.

~Express your own ideas and priorities in light of what you have learned about them. Try to make meaningful connections between what they already know and what you would like them to know.

~Speak your own mind as honestly, directly, accurately, and compassionately as you are able, according to the information you have gathered from listening and asking questions.

Thank you for asking my opinion.

The third step of effective communication is active listening. Active listening involves fully concentrating on what the other person is saying, understanding their message, and responding thoughtfully. It requires giving the speaker your full attention, avoiding interruptions or distractions, and demonstrating empathy and understanding. Through active listening, you can clarify any misunderstandings, ask relevant questions, and provide constructive feedback, fostering a deeper connection and mutual respect in the communication process. Active listening promotes effective communication by ensuring that both parties feel heard, valued, and understood, ultimately leading to more meaningful and productive interactions.

Effective communication is the process of delivering a message in a manner that will be understood and interpreted according to the sender's wishes, creating a clear understanding between the parties It involves information, thoughts, ideas, or feelings about accuracy and efficiency.

The 7Cs of communication are helpful principles for effective communication:

1. Clarity: Make sure your message is clear and easy to understand. Use simple, concise language, avoiding jargon or ambiguous words.
2. Concise: Deliver your message in a concise and to-the-point manner. Avoid unnecessary information that can confuse the client.
3. Communication: Organize your message logically while maintaining clear, coherent ideas. Make sure every part of your communication contributes to overall understanding.
4. Consistency: Make sure your message is consistent with previous communications and is consistent in tone, style, and content. Discrepancies can lead to confusion.
5. Correctness: Check the grammar and factual accuracy of your communication. Mistakes can damage your credibility and the clarity of your message.
6. Courtesy: Communicate with respect and courtesy. Consider the customer’s feelings and opinions while promoting a positive and transparent communication environment.
7. Completeness: Give the recipient all the necessary information to fully understand your message. Anticipate questions or concerns, and manage your contacts.

There are many information-sourcing tools of an internal communication audit that can give you the information you need to (re) structure communication that will be relevant and effective. Here are some of the most important ones:

1. Communication surveys: Surveys are a great way to get feedback from employees about the current state of communication within the organization. They can help you identify problem areas and gauge employees' level of satisfaction with the way communication is currently being handled.

2. One-on-one interviews: In-depth interviews with employees can provide valuable insights into the communication process within the organization. These interviews can help you identify areas that need improvement and get a better understanding of employees' communication needs.

3. Focus groups: Focus groups can be a helpful way to gather employees' perspectives on communication in the organization. They can provide valuable insights into the way communication is currently being handled and identify areas that need improvement.

4. Communication audits: Communication audits can help you take a closer look at the way communication is currently being handled within the organization. They can identify areas that need improvement and help you develop a plan for (re) structuring communication that will be more effective.

5. Communication analysis: Communication analysis can help you understand the way communication is currently being used within the organization. This analysis can identify areas that need improvement and help you develop a plan for (re) structuring communication that will be more effective.

6. Employee feedback: Employee feedback can be a valuable source of information about the current state of communication within the organization. This feedback can help you identify areas that need improvement and gauge employees' level of satisfaction with the way communication is currently being handled.

7. Communication plans: Communication plans can help you (re) structure communication that will be more effective. They can help you identify the goals of communication, determine who needs to be involved in the process, and develop a plan for implementation.

8. Communication training: Communication training can help employees learn the skills they need to communicate effectively. This training can help you improve communication within the organization and ensure that employees are able to effectively communicate with each other.

9. Evaluation: Evaluation can help you determine the effectiveness of the communication process within the organization. This evaluation can help you identify areas that need improvement and make changes to the way communication is handled.

10. Feedback: Feedback can help you understand how employees feel about the current state of communication within the organization. This feedback can help you identify areas that need improvement and make changes to the way communication is handled.

Each of these tools can provide valuable information that can help you (re) structure communication that will be more relevant and effective. By using these tools, you can ensure that communication within the organization is improved and that employees are able to effectively communicate with each other.

Does effective communication require the use of an appropriate channel of communication? =

For communication to be successful, there has to be an integration of seven elements. These are:

1. Sender: The sender or the communicator is the person who initiates the conversation and has conceptualized the idea that he intends to convey it to others.
2. Encoding: The sender begins with the encoding process wherein he uses certain words or non-verbal methods such as symbols, signs, body gestures, etc. to translate the information into a message. The sender’s knowledge, skills, perception, background, competencies, etc. has a great impact on the success of the message.
3. Message: Once the encoding is finished, the sender gets the message that he intends to convey. The message can be written, oral, symbolic or non-verbal such as body gestures, silence, sighs, sounds, etc. or any other signal that triggers the response of a receiver.
4. Communication Channel: The Sender chooses the medium through which he wants to convey his message to the recipient. It must be selected carefully in order to make the message effective and correctly interpreted by the recipient. The choice of medium depends on the interpersonal relationships between the sender and the receiver and also on the urgency of the message being sent. Oral, virtual, written, sound, gesture, etc. are some of the commonly used communication mediums.
5. Receiver: The receiver is the person for whom the message is intended or targeted. He tries to comprehend it in the best possible manner such that the communication objective is attained. The degree to which the receiver decodes the message depends on his knowledge of the subject matter, experience, trust and relationship with the sender.
6. Decoding: Here, the receiver interprets the sender’s message and tries to understand it in the best possible manner. An effective communication occurs only if the receiver understands the message in exactly the same way as it was intended by the sender.
7. Feedback: The Feedback is the final step of the process that ensures the receiver has received the message and interpreted it correctly as it was intended by the sender. It increases the effectiveness of the communication as it permits the sender to know the efficacy of his message. The response of the receiver can be verbal or non-verbal.

Hope this helps.

What does the term communication imply? Why is effective communication vital todays world?

Tony Castaldo has it right (and so few people actually get this!) - communication is used to create (as Tony put it) “a duplicate brain state.” We communicate to create understanding with another. Understanding is an isomorphic meme state, both persons thinking the same thing. And there are data across several studies that show when understanding is achieved the two communicating parties show neurological entrainment or alignment.

One friendly edit I would make is that we don’t “convey” or send information in any way when we communicate. We activate information that is already present in the other’s mind. It’s akin to inserting an electric probe in somebody’s head to stimulate the brain and associated thoughts. But we don’t use probes; we access the brain through visual and auditory stimuli (and stimuli that access other senses). The only thing “sent” from Point A to Point B is stimuli. No information. No meaning (whatever that is). Just stimuli.

Clarity: Effective communication begins with a clear and concise message. Ensure that your message is easy to understand and free from ambiguity.

Active Listening: Communication is a two-way process. Active listening involves giving your full attention to the speaker, asking clarifying questions, and providing feedback to demonstrate that you understand.

Empathy: Understanding the feelings and perspectives of others is essential for effective communication. Show empathy by acknowledging emotions and showing that you care about the other person's point of view.

Simplicity: Avoid jargon and complex language. Simplicity in communication helps prevent misunderstandings and ensures that your message reaches a broad audience.

Adaptability: Tailor your communication style to the audience and context. Whether you're speaking to a colleague, a supervisor, or a group, adjusting your approach will enhance the effectiveness of your communication.

Verbal communication: (inc.)

• pronunciation
• pace
• intonation
• pausing
• turn taking
• exchange of roles (while I am speaking to you, you are the listener, if we change the roles, you are the speaker, I am the listener this time.

These things are important for the communication of meanings and messages, but of course, it is very important to know what is meant by saying communication.

If I have asked you, what’s the time? And you’d be like, 11:00 am. You know. That’s not communication. It doesn’t include Information gap, choice, nor Feedback.

This type of questions you’d ask and get an answer like, it’s Wednesday are called Display Questions.

Three criteria are important for the effectiveness of the verbal communication.

1. Information Gap
2. Choice
3. Feedback

Ex: I saw Keith today

You’d say, (WHERE?!) (you’re looking for an information, so their’s a gap here)

Well, he was …. (Then the choice, how you’re going to form the sentence)

You need information and you chose the way, you’re going to ask it. You would get an appropriate feedback.

What exactly happens when thoughts become utterances ? Speaking consists of at least theee stages:

• Conceptualization
• Formulation
• Articulation

During these three stages the speaker is also engaged in self-monitoring. ( thinking through before producing the sound)

First utterances are conceptualized in terms of discourse type, its topic and its purpose.

Then it is formulated. Formulation involves making choices at the level of discourse, syntax and vocabulary. It also includes stress and intonation. Then comes articulation, the use of speech organs to produce the sounds.

• In nonverbal communication

Assume that you are talking with your friend, but you’re late to the class. You don’t want to break your friend’s heart, if you could have the chance to check the position of your feet, they would head towards the way you want to go. You can look at your watch, to transfer the message that you need to go somewhere and you are late, you are not comfortable. Watch some videos on YouTube, the non-verbal communication of the political leaders. They do okay gesture, which means, whatever I say is the truth. No doubt about it.

Or they shake hands and one of them might place the other hand on the other leader’s shoulder or to the arm.

Eye contact, posture, gestures, personal space these are all important things we do subconsciously.

There are specific things to do that can improve your communication skills:

1. Listen, listen, and listen.
2. Who you are talking to matters.
3. Body language matters.
4. Check your message before you hit send.
5. Be brief, yet specific.
6. Write things down.
7. Sometimes it's better to pick up the phone.
8. Think before you speak.

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If you find our answer relevant, please up vote for it! If you’re still finding an answer to your problems you can always visit at Z-edge Counselling firm.

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The acid test for effective communication is that it should produce the desired or expected results.

Two Team Leaders were asked by the Management to carry the news to their respective team members that they would have to take up additional load of tasks in the larger interest of the organisation, in addition to the work load they were already handling.

Tough assignment, indeed!

The First Team Lead goes to his Team Members and says,” Folks, some bad news for you! From now onwards, we may have to handle some additional problems. Management wants us to do that without any grumbling.” No wonder, the announcement meets with severe grumbling and obvious protest.

Interestingly, the Second Team Lead goes to his Team Members and announces, “ Hi Friends, here’s some good news for you ! Our company has got some additional Projects, and our Management thinks only our Team can take it up efficiently. Nice recognition, isn’t it?” Obviously, the Team Members agree with him, and accept the challenge.

This is just a sample of Effective Communication.

For Effective Communication, Two Skills, Two Types of Knowledge and One type of Practice are required.

1. The Two Skills: Clear Thinking Skills, and Active Listening Skills.
   
   i) Clear Thinking Skills : Whatever we want to speak or write, we must be able to consolidate the relevant ideas clearly and coherently in our mind first before trying to give them shape in the form of speech or writing. Extensive Listening, Reading and Discussion with friends will greatly help develop this skill in the long run.
   
   ii) Active Listening Skills : Listening is not a simple act, it’s a great art ! With general listening, we could understand the general meaning of the other person’s speech or writing. With Active Listening, where we listen to each and every word of the other person, our level of understanding becomes much deeper. Improvement in our vocabulary is a bonus point here.
2. The Two Types of Knowledge: Vocabulary and Grammar.
   
   i) Vocabulary : Vocabulary is not simply our knowledge of words. It’s actually our knowledge of how to use those words clearly and properly depending on the demands of the situation. Developing a strong vocabulary is a long term assignment and must be systematically approached. There’s no shortcut, for sure.
   
   ii) Grammar : It’s our Grammar Knowledge that’s going to help us to put our vocabulary to good use. Without Grammar Knowledge, our vocabulary, however extensive it is, is not going to be of much practical value. In fact, the combination of “vast vocabulary + inadequate grammar knowledge”, could, at times, put us in very embarrassing situations. The last two points mentioned under “vocabulary” are equally true and applicable to “Grammar” also.
3. One type of Practice : If we are seriously interested in developing our Effective Communication, the following practices on a daily basis are mandatory :
   
   i) Read a Standard English Newspaper for at least 15 minutes
   ii) Listen to Standard TV News Channels for at least 15 minutes
   iii) Practise Writing 10 English Sentences correctly every day.
   iv) Practise Speaking in front of a mirror for at least 15 minutes.
   
   If we take care of these aspects, our Communication will surely blossom into an Effective Communication Skill, sooner than later.
   ———————————————————————————————————-
   
   P.S. For more answers to similar queries in English Grammar and Usage, please visit and follow the Quora Space, “English Doubts Clarified.”
   
   Link :

https://qr.ae/pNasy1

Clear and effective communication is of utmost importance in both personal and professional settings. 🗣️💼 It serves as the foundation for building strong relationships, resolving conflicts, and achieving desired outcomes. 🤝✨In a professional context, clear communication ensures that tasks are carried out efficiently and accurately. When instructions, expectations, and goals are clearly communicated, it minimizes misunderstandings and reduces the likelihood of errors. This leads to increased productivity, better time management, and ultimately, the achievement of organizational objectives. 📈⏰💪

Effective communication is also vital for fostering strong teamwork and collaboration. When team members communicate clearly and openly, it promotes a supportive and cohesive work environment. Ideas can be shared, feedback can be given constructively, and everyone has a clear understanding of their role and responsibilities. This creates a positive and productive team dynamic, where individuals can work together towards shared goals. 🙌🤝👥

Moreover, clear communication facilitates effective decision-making. When information is communicated transparently, it enables individuals to make informed decisions based on accurate and relevant data. This prevents unnecessary delays, minimizes risks, and ensures that the best decisions are made for the organization. 📊🔍✅

In addition, clear communication plays a crucial role in customer satisfaction. Whether it's providing clear instructions, addressing customer inquiries, or resolving complaints, effective communication builds trust and enhances the overall customer experience. By understanding their needs and expectations, organizations can tailor their products or services accordingly, resulting in increased customer loyalty and positive brand reputation. 📞👩‍💻👍

Ultimately, clear and effective communication empowers individuals and organizations to succeed in today's fast-paced and interconnected world. It enhances productivity, fosters teamwork, facilitates decision-making, and strengthens customer relationships. By prioritizing clear communication, professionals can unlock their full potential and achieve their desired outcomes. 💼✨🌟

This is a very crucial question which escapes the attention of many a youngster, with detrimental consequences.

Communication is just the exchange of thoughts, ideas, messages, data, information and details between two or more persons or groups. For this purpose we use words or body gestures to get our message across. When we use words it is called Verbal Communication and when we use body gestures, it is called Non-verbal Communication or Body Language.

Whatever be the type of Communication, the purpose remains the same. It is to satisfy some needs of ours or that of others.

The end effect produced by our Communication, decides whether our Communication had been effective or not.

If the purpose of our Communication has been achieved by getting the desired response from others, we can rest assured that our Communication has been effective.

More often than not, is spite of our best efforts at Communication, the desired results are not forthcoming. In such cases, we should not be indifferently dismissing it as Ordinary Communication. We have to be frank enough and practical enough to admit that our Communication has miserably missed its target.

So, it could only be an Effective Communication or a Defective Communication, and there is no intermediate class to be called Ordinary Communication.

Let’s not fool ourselves into believing that some instances of our Defective Communication could just be one more instance of Ordinary Communication.

No, It is NOT !

Again developing Effective Communication is both an art and a science, it has to be developed in a steady and systematic manner over a period of time.

The following points could be useful tips in developing Effective Communication :

1. Always think clearly before speaking or writing.
2. Plan you message thoroughly before its delivery.
3. Select the most suitable words for every occasion.
4. Refresh your Grammar Knowledge so that it is up-to-date which could save you from many embarrassing situations.
5. Practice Reading, Listening, Writing and Speaking, as often as possible, if not, on a daily basis.
   
   P.S. For more answers to similar queries in English Grammar and Usage, please visit and follow the Quora Space, “English Doubts Clarified.”
   
   Link :
   https://www.quora.com/q/gkvtglparjjmmulg?invite_code=vfP0kAaBQrn8owZwWlwL

I have found that several communication templates can be effective in streamlining team collaboration and ensuring project success. One such template is the project status report, which provides a regular update on the progress of the project and highlights any issues or risks that need to be addressed.

Another effective template is the project charter, which outlines the project scope, goals, and stakeholders, and serves as a reference point throughout the project. Additionally, a communication plan can help ensure that all team members are aware of their roles and responsibilities and that communication channels are established and maintained.

Truly Listen . There is no one single technique which works on every body .

1. Listen and find out what your conversation partner wants to talk about, if you start talking about politics and you see that he is not into it change the topic.
2. Accept the fact that people don’t feel or see things the way you do. you can explain your view with good arguments but you won’t automatically change the other persons view so don’t waste your time with fighting for your opinion
3. make the other person feel understood even when you don’t share his view you let him know that you understand where his view is coming from
4. ask open questions which can’t be simple answered with an yes or no
5. add your own emotional connection to the topic like add examples of your own life or some funny stories which makes boring topics more colourful

Let the list goes on and on .

Effective communication is the ability to clearly convey information and ideas to others in a way that is easily understood. There are several key skills and strategies that can help improve communication and ensure that it is effective. These include:

1. Being clear and concise: Use simple, straightforward language and avoid using jargon or complex words.
2. Listening actively: Pay attention to the other person and show that you are listening by nodding your head, making eye contact, and asking questions.
3. Using body language: Use nonverbal cues such as facial expressions and gestures to support your message.
4. Asking for feedback: Ask the other person if they understood your message and if they have any questions.
5. Being open to different perspectives: Be open-minded and willing to consider other points of view.
6. Managing emotions: Keep your emotions in check and try to remain calm and composed even in difficult situation.

Hello April

This is a very general question?

To know the general principle of effective communication is a one year course at the University.

Speech Communication is about Better Thinking, Better Listening, Better Speaking.

Understand the Purpose and objective

Types of speech

Craft a speech effectively - Opening, Body, Closing

How to craft effective opening and closing

How to manage the body -with supporting materiala

Different types of speech use different techniques

Language - what sort of language style.

The Power of Rhetoric

How to use Rhetoric, what are the rhetorical devices?

Non-Verbal - Body Language

Pauses,

Intonation, Pace, Volume

Who are the audiences

What do they want to take away?

Find Your Voice

There are many, many more.

I hope you will understand the answers to the above and go into detail.

Regards